You may have heard of incidents where one side falsely claimed they did not sign a document, disadvantaging the other party. Some of them incurred losses of up to millions of dollars. Notarial services can prevent disputes of this nature. That's why all business owners, attorneys, landlords, real estate agents, and brokers must have their files notarized.
The notarization will serve two purposes: accuracy verification and fraud prevention. Let's define document notarization and the identification requirements you'll need to get your files notarized.
What Is Document Notarization?
Notarization is the official method of preventing fraud by certifying that a document is genuine.
Who Is a Notary Public?
A court appoints a notary public to administer oaths and take affidavits, a sworn viable statement in a court of law. After the appointment, they can serve in different states in the U.S. Although notary services are generally performed in court, a notary public can issue it at any location. A notary public ensures that the person signing the document is who they say they are and that they sign it in front of them.
What Identification Should I Bring to a Notary Signing?
Every notary in the country has a different set of requirements for identification. The only way to know what you need is to call your local office and ask! In most cases, the notary public will ask each signer to present proof of identity before notarizing any document. The law mandates a notary public to refuse service to a customer who fails to present proper identification.
Regardless of the specific requirements, you'll need to present at least one of these acceptable forms of identification:
- A state identification card with a photo
- U.S Passport
- U.S military identification card
- A state-issued driver's license
- Resident alien identification card
Unacceptable documentation during a notary signing includes:
- Birth certificate
- Marriage certificate
- Debit cards
- Credit cards
- Social security cards
The final requirement is a trustworthy witness who will be present when the notary public notarizes your document
Why Do I Need a Witness for My Document Notarization?
A witness is an unbiased third person who is solely present to observe the individual signing of the documents. If you don't have an acceptable form of identification, the witness will vouch for your identity However, they cannot do this if you left your identification documents at home, but only if you have a legitimate cause for not having them. You may have a coworker, a relative, or an acquaintance serve as your witness. They must be at least 18 years old and of sound mind at the time of signing.
The witness must present their ID and sign an affidavit that states the following:
- The witness knows the signer
- The witness has no financial interest in the notarized document
- The signer doesn't possess an acceptable form of identification
- The signer is unable to obtain an acceptable form of identification
What Documents Need To Be Notarized?
You're free to notarize any document. However, prioritize notarizing crucial files such as:
- Mortgage documents
- Commercial leases
- Employment contracts
- Legal affidavits
- Company incorporations
- Passport application documents
Get Notarized By Pak Mail Services
Pak Mail understands the importance of notarizing papers and the care required. We are licensed, insured, and certified by the National Notary Association. Our team will walk you through the notary process and ensure that the paperwork is legally enforceable. The legality protects you from potential fraud from another party.
Aside from our physical notary services, we also offer mobile services in some areas. For more information, please contact the Pak Mail branch closest to you.